NOTICE OF PRIVACY PRACTICES (HIPAA)

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Effective Date: February 13, 2026
Covered Entity: CareBridge Medical, LLC (d/b/a MyCareBridgeMed)

Our Legal Duties

We are required by law to:

Maintain the privacy and security of your Protected Health Information (“PHI”)
Provide you with this Notice explaining our legal duties and privacy practices
Follow the terms of this Notice currently in effect
Notify you if a breach occurs that may have compromised your PHI

How We May Use and Disclose Your Health Information

We may use and disclose your PHI without your written authorization for the following purposes:

1. Treatment

We may share your health information with doctors, nurses, pharmacies, laboratories, and other healthcare providers involved in your care.

Example: Sending a prescription to a pharmacy or consulting with a specialist regarding your treatment.

2. Payment

We may use your information to bill and collect payment from you, your insurance company, or a third party.

Example: Providing information to your insurer to obtain payment for services.

3. Healthcare Operations

We may use your information to operate and improve our practice, including:

Quality improvement activities
Staff training
Auditing and compliance
Business planning and management

We may also share PHI with trusted third-party service providers (“Business Associates”) who perform services on our behalf. These Business Associates are required by law and contract to safeguard your information.

Other Permitted Uses and Disclosures

We may disclose your PHI without authorization when required or permitted by law, including:

Public health activities (e.g., reporting infectious diseases)
Health oversight activities (e.g., audits or inspections)
Judicial and administrative proceedings (e.g., court orders)
Law enforcement purposes
Workers’ compensation claims
To prevent a serious threat to health or safety
As otherwise required by federal or state law

Uses and Disclosures That Require Your Written Authorization

We will obtain your written authorization before:

Using or disclosing psychotherapy notes (if applicable)
Using or disclosing your PHI for marketing purposes
Selling your PHI
Any other use or disclosure not described in this Notice

You may revoke your authorization at any time in writing, except to the extent we have already relied upon it.

Your Rights Regarding Your Health Information

You have the following rights under HIPAA:

1. Right to Inspect and Obtain a Copy

You may request access to your medical and billing records. We may charge a reasonable, cost-based fee.

2. Right to Request an Amendment

If you believe information in your record is incorrect or incomplete, you may request a correction. We may deny your request in certain cases but will provide a written explanation.

3. Right to Request Restrictions

You may request limits on how we use or disclose your PHI. We are not required to agree, except when you request that we not disclose information to your insurer for services you paid for in full out-of-pocket.

4. Right to Confidential Communications

You may request that we contact you in a specific way (for example, only at work or only by email). We will accommodate reasonable requests.

5. Right to an Accounting of Disclosures

You may request a list of certain disclosures made during the previous six years.

6. Right to a Paper Copy of This Notice

You may request a paper copy at any time, even if you agreed to receive it electronically.

7. Right to Be Notified of a Breach

You will be notified if unsecured PHI is compromised.

How to Exercise Your Rights

To exercise any of these rights, contact:

Privacy Officer
CareBridge Medical, LLC (d/b/a MyCareBridgeMed)
📧 support@mycarebridgemed.com

Requests to exercise these rights must be submitted in writing.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with us at the contact information above or with:

U.S. Department of Health and Human Services
Office for Civil Rights (OCR)
200 Independence Avenue, S.W.
Washington, D.C. 20201
Phone: 1-877-696-6775
Website: https://www.hhs.gov/ocr/privacy/hipaa/complaints/

You will not be retaliated against for filing a complaint.

Website and Electronic Communications

Our public website is for informational purposes only. Please do not submit sensitive medical information through website contact forms or unsecured email.

We use secure, HIPAA-compliant systems to manage electronic health records and patient communications.

Changes to This Notice

We reserve the right to change this Notice at any time. Any revised Notice will apply to all PHI we maintain and will be posted on our website with the updated effective date.